Competition Rules: Become a StudentSpace Ambassador

COMPETITION RULES “Become a StudentSpace Ambassador”

1. GENERAL TERMS

  1. The organizer of the competition titled "StudentSpace weekend in Krakow" ("Competition") is SGE Operating Company sp. z o.o., with its registered office in Warsaw (ul. Litewska 1, 00-581 Warsaw), entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for the capital city of Warsaw in Warsaw, 12th Commercial Division, under KRS number 0001031019, REGON: 525057433, NIP: 7011139662, share capital: PLN 1,224,350.00, holding the status of a large enterprise within the meaning of the Act of March 8, 2013, on Counteracting Excessive Delays in Commercial Transactions (Journal of Laws of 2023, item 1790, consolidated text) (hereinafter: "Organizer").

  2. Participation in the Competition is governed exclusively by these rules (the “Rules”) and mandatory provisions of law.

  3. The Competition is organised in the Republic of Poland.

  4. Participation constitutes acceptance of these Rules. Participants undertake to comply with them.

  5. The Organiser promises the prize within the meaning of Articles 919 and 921 of the Polish Civil Code.

  6. The Competition is conducted through TikTok at https://www.tiktok.com/@studentspace_pl (the “Platform”).

  7. The Competition is not sponsored, endorsed or administered by the Platform operator, which assumes no liability for its organisation or conduct.

  8. During the Competition these Rules will be available via the bio of the TikTok profile https://www.tiktok.com/@studentspace_pl.

2. CONTEST DURATION

  1. The contest runs from October 19, 2026, to October 27, 2026, at 11:59 PM.

  2. If insufficient entries are received, the Organiser may extend the Competition by no more than 14 days. Any extension will be announced on the Platform.

3. CONTEST PARTICIPANTS

  1. The Competition is open to individuals (hereinafter: "Participants") who:

  2. are at least 16 years old; anyone without full legal capacity must first obtain their legal guardian’s consent to participate under these Rules and present it at the Organiser’s request;

  3. reside in a StudentSpace residence in Krakow or Warsaw.

  4. Employees of the Organiser and members of their families may not participate. Family includes ascendants, descendants, spouses, siblings, cohabiting partners and persons related through adoption.

  5. Each Participant enters independently and in their own name.

  6. Participation is voluntary.

  7. The Organiser may exclude, and in extreme cases block, Participants who breach these Rules, especially those who:

  8. act unlawfully, contrary to accepted standards of conduct or against the legitimate interests of third parties;

  9. attempt or appear to attempt to circumvent the Rules or the mechanisms or operating principles of the Competition;

  10. damage the Organiser’s legitimate interests or reputation.

4. COMPETITION GUIDELINES

  1. Competition task: Record a video showing a day in your life as a StudentSpace resident. Publish a video about your everyday student life on your TikTok profile and tag https://www.tiktok.com/@studentspace_pl. You must also share the competition post to your TikTok Stories on your own profile at www.tiktok.com. Your profile must remain public throughout your participation.

  2. Publishing the competition entry on your profile constitutes entry into the Competition and acceptance of these Rules.

  3. Participants must follow https://www.instagram.com/studentspace_pl/ on Instagram or https://www.tiktok.com/@studentspace_pl on TikTok, depending on the platform used to submit the entry.

  4. Entries must be submitted between 19 October 2026 and 27 October 2026 at 23:59:59.

  5. Competition entries must meet the following requirements:

  6. they must not infringe any rights of third parties or the Organiser, including personal rights and moral or economic copyrights;

  7. they must not contain aggressive, offensive, vulgar or obscene material or otherwise violate standards of decency;

  8. they must not promote third-party goods or services;

  9. they must not contain political campaigning, including support for or opposition to politicians, political groups, or views and political ideas subject to current public debate.

  10. Up to nine Participants whose entries (comments) are judged by the Competition Committee to be the most interesting will be declared Winners (the “Winners”). The Committee’s decisions are final and cannot be appealed.

  11. To select the Winners and oversee the proper conduct of the Competition, the Organiser shall appoint a three-member Competition Committee, which shall also supervise the Competition.

  12. Upon submitting an Entry, the Participant grants the Organiser a perpetual, royalty-free, non-exclusive, worldwide licence to use the Competition Entry and its elements, in whole or in part, for the Organiser’s operations, including marketing, advertising, promotional, informational and image-building purposes, whether or not directly related to the Competition.

  13. In particular, the licence includes the right to:

  14. a) record and reproduce the Competition Entry by any means, including digital, printing, reprographic, photographic, audiovisual and computer techniques; b) store it on computers, servers, cloud systems, IT systems and databases; c) publicly make available, distribute, display, perform, broadcast and rebroadcast it, including online, on social media, video services, websites, landing pages, newsletters, emails, sales materials, presentations, proposals, PR materials and paid advertisements; d) use it in full or in part, as excerpts, frames, cuts, teasers, stills, thumbnails, compilations or collections, and combine it with other works, marks, graphic elements, slogans and marketing materials; e) create adaptations, edits, translations, format changes, cuts and montages, add subtitles, voice-over, music, trademarks, graphics or other modifications, and use and dispose of such derivative works; f) use it in the promotion and marketing of the Organiser and its brands, services, investments, facilities, projects and ventures, irrespective of their connection with the Competition.

  15. The licence also authorises the modification of competition entries, including incorporation into other works, and use of the resulting adaptations as specified in these Rules.

  16. The Organiser may use the Entry with or without author attribution, or crediting the Participant’s first name, surname or pseudonym, at its discretion.

  17. The Participant authorises the Organiser to exercise derivative rights in the Entry and use adaptations on the above terms.

  18. The Organiser may grant sublicences and permit entities cooperating with it to use Entries, including marketing, media and production agencies, printing companies, IT providers and companies in the Organiser’s corporate group.

  19. Where an Entry contains the Participant’s image, voice, statements, pseudonym or other identifying features, the Participant consents to their free-of-charge use by the Organiser, in whole or in part, throughout the term of economic copyrights in the Entry, on the terms and for the purposes set out in clause 4.6, particularly in marketing, promotional, advertising, informational and PR materials, whether or not directly connected with the Competition. The Participant declares that they have obtained all necessary consents from any third parties whose image, voice or other personal rights appear in the Entry, sufficient to allow the Organiser to use the Entry under these Rules, and will provide confirmation upon request.

  20. The Organiser may request confirmation of the consents referred to in clauses 4.6 and 4.7, including a scan of a hand-signed declaration confirming the licence terms and proof of its postal dispatch to the Organiser within five working days.

5. PRIZES

  1. The Organiser plans to select up to nine Winners whose entries comply with the task and are recognised by the Competition Committee.

  2. The Committee is not obliged to award all prizes and may withhold some or all prizes if entries do not meet the Organiser’s expectations or required standard. Several prizes may be awarded for the same placing, regardless of the entrant’s city. The Organiser does not guarantee a winner from each city.

  3. Competition prizes: up to three first-place prizes, Zalando vouchers of PLN 300 each; up to three second-place prizes, Zalando vouchers of PLN 200 each; up to three third-place prizes, Zalando vouchers of PLN 100 each. Total prize value: PLN 1,800.

  4. In addition to a material prize, each Winner may have an opportunity to become a StudentSpace ambassador/UGC creator on StudentSpace TikTok and Meta profiles under individually agreed terms with the Organiser.

  5. Winners may not exchange a prize for cash or another type of prize.

  6. Winners may not demand specific characteristics of a prize.

  7. Winners may not transfer the right to receive a prize to third parties.

  8. Participants may submit multiple entries but can win only one prize.

  9. The Organiser is not responsible if a prize cannot be awarded because the Winner fails to collect it. In that case, the prize remains the Organiser’s property.

  10. The Organiser may refuse to award a prize to a Winner who breaches any provision of these Rules. If a breach is discovered after delivery, the Organiser may demand return of the prize. The prize shall remain the Organiser’s property, and the Winner must cover any losses suffered by the Organiser as a result of disqualification.

  11. If a prize gives rise to a tax obligation for a Winner under applicable law, the Winner must fulfil that obligation independently unless mandatory law provides otherwise.

  12. A prize is awarded only if the Winner sends the Competition Entry to the Organiser as a video file and keeps it publicly accessible on the Winner’s profile for at least 30 days after the Competition ends.

6. COMPETITION RESULTS

  1. The contest results will be announced in a comment under the contest post within a maximum of 3 business days from the contest end date. The Organizer reserves the right to publish the winner's name or handle on their profile on the Service.

  2. To claim a prize, a Winner must contact the Organiser within 48 hours of the announcement via a private Instagram or TikTok message to the StudentSpace profile, providing their first name, surname, residential address, full correspondence address and phone number. Winners without full legal capacity must additionally include a declaration of their legal guardian’s consent to participate. Without timely confirmation in the prescribed manner, the prize will not be awarded and will remain the Organiser’s property.

  3. The Organiser may verify a Winner’s age.

7. COMPLAINTS PROCEDURE

  1. Complaints regarding the conduct of the Competition may be submitted electronically to: hello@studentspace.pl with the subject line "Zostań Ambasadorem StudentSpace".

  2. Complaints must include the Participant’s first name, surname, full address, a detailed description and reason for the complaint, and the remedy sought.

  3. The Committee reviews complaints and must inform the Participant of its decision electronically or by private Instagram or TikTok message within 30 days of receipt.

8. PERSONAL DATA PROCESSING

  1. The Organiser is the controller of Participants’ personal data.

  2. Participants’ data may be processed to organise and conduct the Competition, award prizes, handle complaints, establish, pursue or defend claims and, to the extent permitted by consents and these Rules, publish and use Entries and identifying information (including names, pseudonyms, images and voices) in the Organiser’s marketing, advertising, promotional, informational and PR activities, whether or not directly related to the Competition.

  3. The legal bases for processing Participants’ personal data are:

  4. the Participant’s consent to publishing and using Entries and the personal data they contain (including image, voice, first name, surname or pseudonym) for the Organiser’s marketing, advertising, promotional, informational and PR purposes, whether or not connected with the Competition;

  5. the Organiser’s legitimate interest in organising and conducting the Competition, selecting Winners, handling complaints and establishing, pursuing or defending claims;

  6. the necessity of processing to comply with the Organiser’s legal obligations, especially tax and accounting requirements.

  7. Participants’ personal data, including first name, surname, pseudonym, image or voice, may be disclosed to an unlimited audience through publication and use of Entries in accordance with these Rules.

  8. Personal data will be stored for the duration of the Competition and afterwards for as long as necessary for the purposes collected, including the period during which the Organiser uses Entries under the granted licences and consents and the relevant limitation period for potential claims.

  9. Participants have the right to access, rectify, erase or restrict processing of their data and the right to data portability.

  10. After the Competition ends (or their participation ends), Participants may object at any time, for reasons relating to their particular situation, to processing based on the Organiser’s legitimate interest. The Organiser must then stop processing unless it demonstrates compelling legitimate grounds overriding the Participant’s interests, rights and freedoms, or grounds for establishing, pursuing or defending legal claims.

  11. Providing data is voluntary but necessary to enter the Competition, receive prizes and have complaints considered. Failure to provide required data may prevent participation or collection of a prize, which will then remain the Organiser’s property. Failure to provide the data needed to identify a complainant or send a response may result in a complaint not being considered.

  12. Participants’ data will not be used for automated decision-making, including profiling.

  13. Participants’ personal data will be processed in accordance with applicable law.

  14. Participants may lodge complaints about personal data processing with the President of the Polish Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

  15. Participants may withdraw their consent to processing at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal, especially the use of Entries published or otherwise used by the Organiser beforehand.

  16. Data protection enquiries may be sent to rodo@studentspace.pl or by post to the Organiser’s registered office stated in clause 1.1.

  17. Personal data may be processed through providers of the Platform (Instagram/TikTok) under their respective policies. Data may consequently be transferred outside the European Economic Area according to the providers’ rules and appropriate legal mechanisms under the GDPR (such as standard contractual clauses), where applicable.

9. FINAL PROVISIONS

  1. Matters not covered by these Terms and Conditions shall be governed by the laws of Poland.

  2. Disputes arising from obligations connected with the Competition shall be settled by the competent common court for the Organiser’s registered office.

  3. Participants bear all costs of taking part in the Competition, including internet access charges.

  4. The Organiser declares that the Competition is not a game of chance, raffle, betting, promotional lottery, game whose outcome depends on chance or any other activity regulated by gambling legislation.

  5. The Organiser may amend these Rules at any time if necessary to correct errors or inaccuracies, comply with applicable law or address circumstances beyond its control that could not have been foreseen when the Competition began. Amendments must not infringe Participants’ acquired rights.

  6. These Rules enter into force on the date the Competition begins.