Summary of Key Terms of the Agreement, Provided Before Signing the Agreement
Hi,
We have prepared a summary of the key terms of your accommodation agreement (hereinafterreferred to as the "Agreement"). Please review the following information carefully. If you have anyquestions or concerns, feel free to contact the StudentSpace team, for instance by calling +48889 431 709 or by sending an email to hello@studentspace.pl.
We have prepared a summary of the key terms of your accommodation agreement (hereinafterreferred to as the "Agreement"). Please review the following information carefully. If you have anyquestions or concerns, feel free to contact the StudentSpace team, for instance by calling +48889 431 709 or by sending an email to hello@studentspace.pl.
Please note that this document is a summary of the most important provisions of the Agreement.More details and complete information can be found in the Agreement itself. This summary is anintegral part of the Agreement.
Subject of the Agreement
Under the Agreement, you will be entitled to use the Unit, Common Areas, and a Parking Space (ifyou selected one) for temporary accommodation provided for the purpose of pursuing highereducation, postgraduate studies, or professional development, or for other similar educational ortraining purposes.
Conditions for the Agreement to Take Effect
The Agreement will take effect once the Administrative Fee and the Deposit have been paid in full andon time, as specified in the Agreement.
Accommodation Period
The Agreement is concluded for a fixed term, selected by you during the contracting process. TheAccommodation Period will commence no later than the Unit Handover Dater, which is the date youare given access to the Unit.
Early Termination of the Agreement
The Agreement cannot be terminated before the expiry of the specified Accommodation Period.However, if the Unit has Material Defects that prevent you from using it or if StudentSpace fails tohand over the Unit on the agreed date, you may terminate the Agreement early under the conditionsspecified in § 6 of the Agreement.
Additionally, as per § 10, early termination of the Agreement may be possible by mutual consentbetween you and StudentSpace. In such cases, early termination may involve additional fees tocompensate StudentSpace for any losses incurred as a result. The financial terms of early terminationwill be determined individually on a case-by-case basis.
Payments
Entering into the Agreement requires the following payments:
- Administrative Fee – a one-time fee of 300 PLN (gross), payable within 3 days from the date ofsigning the Agreement, covering StudentSpace’s costs related to the contracting process.
- All-Inclusive Fee – a monthly fee payable from the Unit Handover Date until the Agreement ExpiryDate, constituting StudentSpace’s compensation for your right to use the Unit.
- Parking Space Fee – a monthly fee payable from the Unit Handover Date until the AgreementExpiry Date, if you selected a Parking Space in the Agreement.
The above fees constitute the total gross amount due to StudentSpace for your use of the Unit,Common Areas, and Parking Space (if selected). The All-Inclusive Fee also covers utility costs andinternet services.
Additional Fees
In addition to the above payments, you may be charged additional fees, depending on how you usethe Unit:
- Additional Services Fees – StudentSpace offers various additional services (such as overnightguest stays) that you may choose to use. The current price list for Additional Services is attachedto the Agreement.
- Repair fees – if you cause damage to the Property, including the Unit and Common Areas, ortheir furnishings, you may be charged for repairs in accordance with the price list attached to theAgreement.
- Fee for calling emergency Services – if emergency services are called due to improper use of theProperty, you may be charged for the costs incurred, plus a contractual penalty of 200 PLN(gross) to cover administrative costs related to handling the incident.
- Penalty for violating the Rules for Using the Unit and Common Areas – if you do not comply withthe Rules for using the Unit and Common Areas, you may be charged a contractual penalty of200 PLN (gross) for each violation.
- Cleaning fee – if the Unit is not cleaned before being returned to StudentSpace, you may becharged a cleaning fee.
- Penalty for failure to make the Unit available for inspection (Unit return) – if you do not make theUnit available for the preparation of the Handover Protocol concerning return of the Unit, you maybe charged a contractual penalty of 500 PLN (gross).
Payment Deadlines
The payment deadline for fees is the 10th day of each calendar month, except for the fees for the firstmonth of the Accommodation Period, which must be paid within 5 days after receiving the VATinvoice.
The invoice for the first month of the Accommodation Period will be issued no later than 20 daysbefore and no earlier than 30 days before the expected Unit Handover Date.
All payments must be made to the Payment Account specified in the Agreement.
Deposit
The Deposit secures the timely and proper payment of fees under the Agreement. The conditionsunder which StudentSpace may use the Deposit are specified in § 5 of the Agreement. IfStudentSpace deducts any amount from the Deposit, you must replenish it accordingly.
Your Deposit will be refunded within 30 days after the Agreement Expiry Date, provided you haveindicated the bank account to which the refund should be made.
Returning the Unit
You must return the Unit and Parking Space (if applicable) by no later than 11:00 AM on theAgreement Expiry Date. The returned Unit must be in good condition (allowing for normal wear andtear), cleaned, hygienic, free of personal belongings with all keys and any additional equipmentprovided.
A Handover Protocol will be prepared at the time of returning the Unit. This protocol will be preparedno earlier than 14 days before the Agreement Expiry Date. You are required to provide access to theUnit for the preparation of the Handover Protocol on a date mutually agreed upon with StudentSpace,within the indicated timeframe.
If you fail to return the Unit on time, you may be charged a contractual penalty equal to 1/31 of the All-Inclusive Fee per day of delay.
Responsibility for Guests and Co-Accommodated Person
If you have guests or if your Agreement includes a Twin Room, you will be jointly liable for anydamage or misconduct caused by your guests or Co-Accommodated Persons.
Visa and Residency Permits
If you are a foreigner requiring a visa or residence permit to stay in Poland, you must notifyStudentSpace about the status of these documents at least 30 days before the scheduled UnitHandover Date.
If you do not have a valid visa or residence permit 30 days before the scheduled Unit Handover Date,StudentSpace may terminate the Agreement.
Additional Information
You cannot register for permanent or temporary residence (zamledowanie) in the Unit, conductcommercial activities there, or register a business at the Unit (zarejestrowanie działalnościgospodarczej).
StudentSpace is not responsible for damage or theft of your personal property (e.g., car, scooter,bicycle). The Property is insured only for its fixed elements and furnishings; you must insure yourpersonal belongings separately.
Utility disruptions (e.g., water or power outages) may occur, and StudentSpace's liability for suchevents is limited.
Payment Processing Fees
If you choose to pay fees under the Agreement via third-party payment gateways, additionalprocessing fees may apply. These fees are not included in the fees required under the Agreement.However, you can avoid these fees by making payments via standard bank transfer.
Contact and Complaints
You can find the phone number and email for contacting StudentSpace in the Specific Conditions ofthe Agreement or use the Client Portal.
Complaints should be submitted via mail, the Client Portal, or email: kontakt@studentspace.pl.Complaints will be reviewed within 14 days, and if additional information is needed, you will be askedto provide it within 7 days.
No Right to Withdraw – Consumer Law
Under Polish consumer law, there is no right to withdraw from this Agreement as it concernstemporary accommodation not intended for residential purposes.
StudentSpace Identification Details
Depending on the location of the Building, the contracting party to the Agreement will be one of thefollowing companies from the StudentSpace capital group:
- SGE Propco 1 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B280762 and acting in Poland through its registeredforeign branch, SGE Propco 1 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001108015;
- SGE Propco 2 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B285525 and acting in Poland through its registeredforeign branch, SGE Propco 2 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001106352;
- SGE Propco 3 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B285530 and acting in Poland through its registeredforeign branch, SGE Propco 3 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział w5Polsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001106355;
- SGE Propco 4 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B285771 and acting in Poland through its registeredforeign branch, SGE Propco 4 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001106354;
- SGE Propco 5 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B285553 and acting in Poland through its registeredforeign branch, SGE Propco 5 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001106363;
- SGE Propco 6 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B287982 and acting in Poland through its registeredforeign branch, SGE Propco 6 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001120388;
- SGE Propco 7 S.à r.l., a private company with limited liability incorporated under the laws of theGrand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Tradeand Companies Register under number B289306 and acting in Poland through its registeredforeign branch, SGE Propco 7 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział wPolsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS:0001136249;
- · SGE Propco 8 S.à r.l., a private company with limited liability incorporated under the laws of the Grand Duchy of Luxembourg, having its registered office at 42-44, avenue de la Gare, L-1610 Luxembourg, Luxembourg, Grand Duchy of Luxembourg, registered with the Luxembourg Trade and Companies Register under number B289923 and acting in Poland through its registered foreign branch, SGE Propco 8 S.à r.l. (spółka z ograniczoną odpowiedzialnością) Oddział w Polsce with its registered office in Warsaw, address: Litewska 1, 00-581, Warsaw, KRS: 0001136471.